Privacy Policy


Effective: July 6, 2020

INTRODUCTION

This privacy policy (this “Privacy Policy”) is provided to explain the online information
practices of Ashoka (“Ashoka,” “us” or “we”) and the choices you can make about the
way that data which directly or indirectly identifies you (“Personal Data”) is collected
and used at Ashoka website https://www.techtotherescue.org (“Site”).
The Site was created to implement the Tech To The Rescue initiative to unite
technology companies to share their resources to support non-profit and
non-governmental organizations (" Initiative ").


We are a company established in the United States with principal place of business at
1700 North Moore Street Suite 2000, Arlington, VA 22209 USA. For the purpose of the
General Data Protection Regulation (the “ GDPR ”) within the Initiative, Ashoka
Foundation - Innovators for the public good with headquarters in Warsaw, Poland
(04-386), at ul. Ludwika Michała Paca 40, entered into the Register of Entrepreneurs
and the Register of Associations and the Foundation of the National Court Register
kept by the District Court for the capital city of Warsaw in Warsaw, 13th Commercial
Division of the National Court Register under KRS number: 0000184794, NIP number:
1132568382 is the Data Controller.

We use your Personal Data only in accordance with the following principles and in
compliance with applicable data protection laws including the GDPR.
The official language of this Privacy Policy shall be in the English language except as
required by local law. Any translations of this Privacy Policy shall be for reference
purposes only. The terms of this Privacy Policy in the English language shall prevail
over any terms of any translations hereof in the event any dispute arises regarding any
conflicting terms.

Please read this policy carefully so that you understand your rights in relation to your
Personal Data, and how we will collect, use and process your Personal Data. If you do
not agree with this Privacy Policy in general or any part of it, you should not access the
Site. This Privacy Policy is effective as of the effective date listed above and is subject
to change as set forth below in “Changes to the Ashoka Privacy Policy.”

INFORMATION WE COLLECT

The Site’s web servers collect standard internet log information during user visits to
the Site. This information is used to assist with troubleshooting issues with the Site
including performance and security related functions. In addition to server logs, the
Site also uses the Google Analytics service to help us assess how users access and
utilize the Site by collecting bits of information such as statistical usage and telemetry
information including an anonymized version of your IP address. This information is
used to create aggregate statistics about the operation and use of the Site such as when
the Site is accessed, the pages which refer visitors to the Site, and other information
that helps us understand how the Site is used and how it might be improved in the
future.

Like many services, Google Analytics uses first-party cookies to track user interactions
as in our case, where they are used to collect information about how users use our Site.
This information is used to compile reports and to help us improve our Site. The reports
disclose website trends without identifying individual visitors. You can opt out of
Google Analytics without affecting how you visit our Site – for more information on
opting out of being tracked by Google Analytics across all websites you use, visit this
Google page: https://tools.google.com/dlpage/gaoptout .

In general, when you visit the Site we only incidentally collect such information as your
IP address and/or information about your browser or computing device that enables us
to provide you with access to the Site and appropriate content.
On the Site, it is necessary of you to provide additional Personal Data in order to
register in the database of entities operating within the Initiative, contact you in
connection with Initiative, receive notifications about news and updates, or conduct
other transactions via the Site.

HOW WE USE THE PERSONAL DATA WE COLLECT

As it is in our legitimate interests to be responsive to you and to ensure the proper
functioning of our products and organization, we will use your information to:
a) publishing information in the database of companies supporting non-governmental
organizations or in the database of non-profit and non-governmental organizations
seeking support within the Initiative,
b) contacting you within the Initiative,
c) providing the requested information about the Initiative,
d) publishing information about projects implemented within the Initiative on the Site
and in the Initiative's social media.

We will also use the Personal Data we collect to improve the Site and to ensure the
Site’s content is presented in the most effective manner for you and your device;
administer the Site, and for internal operations including troubleshooting, data
analysis, testing, research, statistical and survey purposes, or to keep the Site safe and
secure.

Your Personal Data will be used by us to contact you and provide you with all
information related to the Initiative, including the newsletter. Providing contact details
is voluntary, but necessary for the performance of the Initiative.
We will share Personal Data with our partners, affiliates, consultants, and providers.
Our agreements with these entities require that they keep your Personal Data
confidential and only use your Personal Data to the extent necessary to perform their
functions and not for any other purpose. We also contract other companies and
individuals (collectively Service Providers) to perform functions on our behalf:

● We use a third-party service, Google Analytics, to collect standard internet log
information and details of visitor behavior patterns. We do this to find out things
such as the number of visitors to the various parts of the site. This information is
only processed in a way which does not identify anyone. We do not make, and do
not allow Google to make, any attempt to find out the identities of those visiting
our website. For more information about Google Analytics privacy practices, see
their Privacy Policy ;

● We use a third-party provider, Salesforce, to manage constituent data that we
use to facilitate our communications, record donations, and process
nominations. For more information about Salesforce’s privacy practices, see
their Privacy Policy ;

● We use a third-party provider, Airtable, to improve the collection and
processing of data of organizations and companies. For more information on
Airtable's privacy practices, see their Privacy Policy ;

● We use a third-party service, Webflow, which is a low-code system provider on
which the Site is created. For more information on Webflow's privacy practices,
see their Privacy Policy .
We will take reasonable steps to ensure that these Service Providers keep your
Personal Data confidential and only use your Personal Data to the extent necessary to
perform their functions and not for any other purpose.

HOW LONG DO WE STORE YOUR PERSONAL DATA?

We will retain your information as follows:
● technical data (e.g., IP address, device information) incidentally collected when
you visit the Site will be retained for 90 days;
● if you apply as part of the Initiative, we will keep your data as part of the
Initiative until its completion or ending or your withdrawal from the Initiative,
● contact details used to send information within the Initiative, we will keep until
the Initiative completed or ends or you withdraw from the Initiative.
At the end of the retention period we may store your information in an aggregated and
anonymized format to help us understand historical behaviors and to enhance the Site.
Your Personal Data will be retained for longer if required by law or a court order
and/or as needed to defend or pursue legal claims.

HOW WE SHARE YOUR PERSONAL DATA WITH THIRD PARTIES

Ashoka operates globally, and your Personal Data will be transferred to Service
Providers located in jurisdictions other than your residence jurisdiction, in particular
the United States, for the purpose of providing the services you request.
We share your Personal Data with our Service Providers so that they can perform
services on our behalf. We require our Service Providers to take appropriate technical
and organizational measures to safeguard your Personal Data against loss, theft and
unauthorized use, access, or modification, first of all by way of:
● cooperation with entities processing personal data in the countries, in reference
to which a respective decision of the European Commission has been issued;
● applying standard contractual clauses laid down by the European Commission;
● applying binding corporate rules approved by the supervisory authority having
jurisdiction.

Except as provided herein, we will not sell any Personal Data that you provide through
the Site without your prior written consent.

We will share your information with law enforcement agencies, public authorities, or
other organizations if legally required to do so, or if we have a good faith belief that
such use is reasonably necessary to:
● comply with a legal obligation, process or request;
● enforce our terms and conditions and other agreements, including investigation
of any potential violation thereof;
● detect, prevent or otherwise address security, fraud or technical issues; or
● protect our rights, property or safety, or those of our users, a third party, or the
public as required or permitted by law (including exchanging information with
other companies and organizations for the purposes of fraud protection and
credit risk reduction).

We will also disclose your information to third parties:
● in the event that we sell or buy any business or assets, in which case we will
disclose your data to the prospective seller or buyer of such business or assets;
or
● if we or substantially all of our assets are acquired by a third party, in which case
transferred assets will include information held by us about you.

Ashoka will comply with applicable local laws related to your Personal Data and
otherwise use reasonable efforts to keep your Personal Data subject to the same
protection as it was prior to the transfer. If your Personal Data becomes subject to a
different privacy policy, Ashoka will comply with applicable local laws and otherwise
use reasonable efforts to notify you of such change.
Residents of California, USA are entitled by law to request an Information Sharing
Disclosure. Ashoka will provide you with a notice of your right to prevent sharing of
your Personal Data as well as a cost-free means of doing so. To receive such a notice,
submit a written request to the address below, specifying that you are requesting your
“California Customer Choice Notice”.

COOKIES AND OTHER TRACKING TECHNOLOGIES

Tracking technologies, for simplicity referred to here as cookies, are designed to collect
and store small pieces of information about your browsing activity and are generally
used to enable a range of functionalities including session management, multimedia
playback, and performance monitoring. When you visit the Site, cookies are set, by us
or Service Providers, on your browser to log information about your preferences and
Site viewing patterns. You can find more information about cookies and how to manage
them at http://www.allaboutcookies.org/ . We use cookies for such purposes as:
● Providing you with relevant content;
● Enabling multimedia playback and social media integration;
● Providing session management and security features;
● Improving Site performance and content relevance
For more information about the types of cookies that we use on the Site and how to
control them, please consult our Cookie Policy, which can be found at the following
link, https://www.techtotherescue.org/cookies-policy , and is part of this Privacy Policy.

LINKED SITES

For your convenience, hyperlinks may be posted on the Site that link to other websites
(“Linked Sites”). We are not responsible for, and this Privacy Policy does not apply to,
the privacy practices of any Linked Sites or of any companies that we do not own or
control. Linked Sites may collect information in addition to that which we collect on the
Site. We do not endorse any of these Linked Sites, the services or products described or
offered on such Linked Sites, or any of the content contained on the Linked Sites. We
encourage you to seek out and read the privacy policy of any Linked Site that you visit
to understand how the information that is collected about you is used and protected.

CHILDREN

The Site is not intended for use by children under the age of 13 and we do not
knowingly collect Personal Data from such children. If we become aware that we have
unknowingly collected Personal Data from a child under the age of 13, we will make all
reasonable efforts to delete such information from our Site, records and database. If
you become aware that we have unknowingly collected Personal Data from a child
under the age of 13, please contact us immediately at info_pl@ashoka.org .
Any California residents under the age of eighteen (18) who have registered to use the
Site, and who posted content or information on the Site, can request removal by
contacting Ashoka at info_pl@ashoka.org detailing where the content or information is
posted and attesting that you posted it. Ashoka will then make reasonable good faith
efforts to remove the post from prospective public view or anonymize it so the minor
cannot be individually identified to the extent required by applicable law. This removal
process cannot ensure complete or comprehensive removal. For instance, third-parties
such as search engines and others that Ashoka does not control may have republished
or archived such content.

SECURITY

The security of your Personal Data is important to us. We use appropriate technical
and organizational measures to safeguard your Personal Data against loss, theft, and
unauthorized use, access or modification. We encrypt information submitted to and
presented by the Site using Transport Layer Security (TLS) technology. By encrypting
this data, TLS attempt to prevent anyone from reading it as it travels across the
Internet. Unfortunately, the transmission of information via the internet or email is not
completely secure. Although we will do our best to protect your Personal Data, we
cannot guarantee the security of your information transmitted through the Site or over
email; any transmission is at your own risk. Once we have received your information,
we will take appropriate technical and organizational measures to safeguard your
Personal Data against loss, theft and unauthorized use, access or modification.

YOUR RIGHTS

You have the right to access the Personal Data that we hold about you. To the extent
permitted by applicable law, you also have the right to request the correction or
deletion of your Personal Data, to require us to stop processing the Personal Data
except for storage purposes in certain circumstances and to obtain a copy of your
Personal Data in a commonly used, machine-readable format. You can exercise these
rights by contacting us at info_pl@ashoka.org . We may refuse your request for
correction or deletion of your Personal Data where its retention is necessary, for
example in the context of a legal dispute or as required by law.
Where you have provided your consent for us to process your personal data, you can
withdraw your consent at any time by contacting us at info_pl@ashoka.org .
At any time you have the right to object to our processing of Personal Data about you
in order to send you marketing, including where we build profiles for such purposes,
and we will stop processing the Personal Data for that purpose.

COMPLAINTS

In the event that you wish to make a complaint about how we process your Personal
Data, please contact us in the first instance at info_pl@ashoka.org and we will endeavor
to deal with your request as soon as possible. This is without prejudice to your right to
launch a claim with the data protection supervisory authority in the EU country in
which you live or work where you think we have infringed data protection laws.

CHANGES TO THIS ASHOKA PRIVACY POLICY

We will revise this Privacy Policy from time to time. If we do so, we will post the new
policy on our website and change the effective date, so we encourage you to review it
frequently. Your continued use of the Site after changes in this Privacy Policy will mean
that you accept such changes except as otherwise required by local law.

CONTACT US

If you have any questions, concerns, or complaints about our use of your Personal Data,
or would like to request access to, correction, or deletion of, your Personal Data, please
address them to:

Ashoka Foundation - Innovators for the public good with headquarters in Warsaw
ul. Ludwika Michała Paca 40,
04-386 Warsaw, Poland
You may also reach our data privacy team via email at info_pl@ashoka.org .